In-Office Fire Prevention Tips for Businesses - NYCM Insurance Blog

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Oct 13, 2023

In-Office Fire Prevention Tips for Businesses

Surprisingly, office fires occur fairly often. According to the National Fire Protection Association, an estimated 3,340 office building fires are reported annually. When it comes to owning a business or managing a group of people, protecting your assets is a top priority. From your employee base, to your property and equipment, you want to be well prepared should something happen in your office. Continue reading to learn more about how to best protect your business and those inside.

Be Proactive

When it comes to fire prevention, being proactive about your safety assessments and strategy is the most important thing. Follow these fire prevention tips to stay ahead of the game:

  • Stay informed and up to date.  One of the most effective ways of preventing a workplace fire is to stay up to date on business fire codes. The National Fire Protection Association offers publications on fire safety standards. Be sure to re-visit the publications frequently to ensure your business is always up to code.
  • Always keep traffic ways clear. Never block stairways, doorways or exits with furniture, materials, equipment, or trash.
  • Always keep fire protection equipment, like a fire extinguisher on hand and readily available .
  • Install and test your detectors. Early fire detection can mean the difference between life and death. Install smoke and carbon monoxide detectors throughout the office and be sure to test them regularly.  It is recommended that you test the detectors every 6 months. Daylight saving days are a great time to do this and make it easy to remember.
  • Invest in a sprinkler system. Having sprinklers is a fast and simple way to put out any fire that may start in your office at any time of day.
  • Inspect wiring regularly. Faulty wiring is a common igniter of workplace fires. Always report electrical hazards. Never attempt electrical repairs unless you are qualified and authorized.
  • Check your fire extinguishers often. Be sure that your extinguishers are accessible and ready for use. You’ll want to schedule fire extinguisher training sessions for your employees and strongly encourage everyone to attend.


Train Your Employees on Fire Safety 

Your employees are your next line of prevention for office fires. For their own safety and yours, be sure to use the following tips to train all employees:

  • Pick a safety officer. No matter what size your business is, all offices need a fire prevention officer. This is the person who will be in charge of making sure your fire prevention efforts are up to date and will plan escape routes and meeting places for all employees.
  • Designate smoking areas. Encourage all employees to smoke only in the designated smoking area and extinguish smoking materials safely. If possible, consider going smoke-free.
  • Conduct fire drills. Holding fire drills is the best way to test if your employees are adequately prepared should there be a fire in the office. Consider holding a handful of random drills each year to keep safety on the top of everyone’s mind.
  • Leave space for appliances.  Appliances give off a lot of heat. Keep the space around them clutter-free so that they have room to breathe.
  • Keep first aid kits. Place first aid kits throughout the office and make sure your employees know what is included in them and where they are located.
  • Use chemicals safely. Always read the labels to determine a material’s flammability and store it appropriately. Whenever using harsh chemicals, be sure to do so in a well-ventilated area.
  • Post emergency numbers. Keep emergency phone numbers as well as your company’s address around the office for quick access.


We know that protecting your employees and your office from fire is a top priority. Now that you know what preventive measures you can take to prevent disaster inside the office, it’s time to make sure your business is protected for whatever comes your way. To learn more about a business insurance policy with NYCM, check out the link below to speak with one of our local agents!